How Mail Clerks and Mail Machine Operators stay on track

360° view of time spent on each project

Mail Clerks and Mail Machine Operators hourly rate: $15,35

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Annual savings

$
Сalculation is performed automatically upon data entry
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What is the job of the Mail Clerks and Mail Machine Operators

Prepare incoming and outgoing mail for distribution. Time-stamp, open, read, sort, and route incoming mail; and address, seal, stamp, fold, stuff, and affix postage to outgoing mail or packages. Duties may also include keeping necessary records and completed forms.

Key tasks of the Mail Clerks and Mail Machine Operators

  • Wrap packages or bundles by hand, or by using tying machines.
  • Verify that items are addressed correctly, marked with the proper postage, and in suitable condition for processing.
  • Remove containers of sorted mail or parcels and transfer them to designated areas according to established procedures.
  • Sort and route incoming mail, and collect outgoing mail, using carts as necessary.
  • Affix postage to packages or letters by hand, or stamp materials, using postage meters.
  • Determine manner in which mail is to be sent, and prepare it for delivery to mailing facilities.
  • Accept and check containers of mail or parcels from large volume mailers, couriers, and contractors.
  • Seal or open envelopes, by hand or by using machines.
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What other tasks a Mail Clerks and Mail Machine Operators may have

  • Weigh packages or letters to determine postage needed, using weighing scales and rate charts.
  • Operate embossing machines or typewriters to make corrections, additions, and changes to address plates.
  • Inspect mail machine output for defects and determine how to eliminate causes of any defects.
  • Remove from machines printed materials, such as labeled articles, postmarked envelopes or tape, and folded sheets.
  • Release packages or letters to customers upon presentation of written notices or other identification.
  • Operate computer-controlled keyboards or voice recognition equipment to direct items according to established routing schemes.
  • Answer inquiries regarding shipping or mailing policies.
  • Lift and unload containers of mail or parcels onto equipment for transportation to sortation stations.
  • Contact delivery or courier services to arrange delivery of letters and parcels.
  • Place incoming or outgoing letters or packages into sacks or bins based on destination or type, and place identifying tags on sacks or bins.
  • Clear jams in sortation equipment.
  • Mail merchandise samples or promotional literature in response to requests.
  • Adjust guides, rollers, loose card inserters, weighing machines, and tying arms, using rules and hand tools.
  • Read production orders to determine types and sizes of items scheduled for printing and mailing.
  • Sell mail products, and accept payment for products and mailing charges.
  • Start machines that automatically feed plates, stencils, or tapes through mechanisms, and observe machine operations to detect any malfunctions.
  • Insert material for printing or addressing into loading racks on machines, select type or die sizes, and position plates, stencils, or tapes in machine magazines.
  • Stamp dates and times of receipt of incoming mail.
  • Add ink, fill paste reservoirs, and change machine ribbons when necessary.
  • Use equipment, such as forklifts and automated “trains,” to move containers of mail.
  • Fold letters or circulars and insert them in envelopes.
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Top reasons to use time tracking for Mail Clerks and Mail Machine Operators

Organize your paperwork and comply with legal requirements

Use Monitask for complete control over your employees' working hours and get information about the hours worked in the form of convenient reports.
Demonstrating the total number of hours spent each year helps support your business and increases transparency with your customers.

Receive more grants and investments

Proper time calculations will ensure that you have supporting documents and data to show when you apply for investments or search for new strategic partners.

Save on payroll and identify bottlenecks

Review daily timesheets and productivity scores to identify bottlenecks and ways to improve your operations quickly.
Implementing the correct time-tracking solution always results in reduced payroll costs for part-time and full-time employees, and companies can get more things done for each dollar they invest in their recruitment efforts.

Improve staffing and scheduling

Scheduling takes the guesswork out of the project's management.
By reviewing scheduling reports, managers can quickly identify efforts and estimated the workforce needed to complete the projects on time.

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