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Time Tracking for Staffing Agencies

Smart employee monitoring for staffing agencies — boost productivity and manage teams effortlessly.

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Time tracking for staffing agencies

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4.8/5 (66 reviews)

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4.8/5 (75 reviews)

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4.7/5 (39 reviews)

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1000 + clients worldwide increase workforce productivity with Monitask

Key Features of Monitask for Staffing Agencies

Automated Time Tracking with Proof-of-Work Screenshots

Eliminate timesheet disputes and ensure accurate billing with Monitask’s automated time tracking system. When your placed candidates start their workday, they simply click to begin tracking, and the system automatically captures work hours while taking random or scheduled screenshots. This provides staffing agencies with verifiable proof of work performed, protecting both you and your clients from billing disputes. The screenshot feature can be customized or disabled for sensitive roles, ensuring compliance while maintaining transparency and building trust with clients who need accountability for their contract workers.

Automated Time Tracking with Proof-of-Work Screenshots
Real-time client reporting and billing documentation

Real-Time Client Reporting and Billing Documentation

Generate professional, detailed timesheets and reports instantly for client billing and compliance purposes. Monitask automatically creates comprehensive reports showing exactly how much time each placed candidate spent on specific projects or tasks, complete with activity levels and productivity metrics. This eliminates the administrative burden of manual timesheet collection and verification, allowing your agency to invoice clients faster and more accurately. The system tracks billable hours in real-time, ensuring no revenue is lost and providing clients with the transparency they demand for contractor oversight.

Multi-Platform Workforce Management

Manage your entire placed workforce across Windows, Mac, and Linux systems from a single dashboard, regardless of where your candidates are working. This cross-platform compatibility ensures your staffing agency can place talent in any environment without worrying about technical limitations. The centralized dashboard provides real-time visibility into all active placements, allowing you to monitor performance, track hours, and address issues proactively. This comprehensive oversight capability helps maintain service quality standards and strengthens client relationships by demonstrating professional workforce management.

Multi-platform workforce management
Project-Based Assignment Tracking

Project-Based Assignment Tracking

Organize and track work by specific client projects or assignments, making it easy to allocate costs and measure productivity for each placement. Your placed candidates can be assigned to different projects with separate tracking, allowing you to provide detailed breakdowns of time spent on each client initiative. This granular tracking helps with accurate project billing, resource allocation planning, and performance evaluation. Staffing agencies can use these insights to optimize future placements and provide valuable workforce analytics to clients, positioning themselves as strategic partners rather than just talent suppliers.

Activity Monitoring and Productivity Analytics

Ensure your placed candidates maintain high productivity standards with comprehensive activity monitoring that tracks application usage, website visits, and overall work engagement. The system provides detailed analytics on productivity levels, helping you identify top performers and address potential issues before they impact client relationships. This data-driven approach enables staffing agencies to provide performance coaching to placed candidates, improve placement success rates, and demonstrate ROI to clients through measurable productivity improvements. The insights also help in making better matching decisions for future placements.

Activity Monitoring and Productivity Analytics

Key Benefits of Time Tracking for Staffing Agencies

Billing and payroll

Accurate Billing & Payroll

Time tracking helps staffing agencies precisely log hours worked by contractors, ensuring correct invoicing for clients and timely, error-free payroll processing.

Monitor productivity

Monitor Productivity

By tracking how time is spent, agencies can spot inefficiencies, assess performance, and make data-driven improvements to boost team productivity.

Client reporting

Easy Client Reporting

Agencies can quickly generate clear, professional timesheet reports that demonstrate accountability and strengthen client relationships.

Legal compliance

Ensure Legal Compliance

Accurate time logs help maintain compliance with labor laws, overtime regulations, and contractual obligations—reducing legal risks and audit concerns.

Resource allocation

Optimize Resource Allocation

Time data reveals which workers are overbooked or underutilized, helping agencies distribute workloads more effectively and avoid burnout.

Competitive advantage

Competitive Advantage

Offering transparent, efficient time tracking showcases professionalism and reliability—helping agencies stand out in a competitive market.

FAQ: Time Tracking for Staffing Agencies

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Why is time tracking important for staffing agencies?
Time tracking is essential for staffing agencies because it provides precise records of hours worked by temporary or contract employees. These records ensure accurate billing to clients and error-free payroll processing for workers. Additionally, it helps agencies maintain transparency, reduce payment disputes, and operate efficiently across multiple client projects and assignments.
Who should use time tracking tools within a staffing agency?
Any worker placed by the staffing agency—whether full-time temporary staff, part-time employees, remote freelancers, or on-site contractors—can benefit from time tracking. It is especially critical for hourly roles, where compensation depends directly on the number of hours logged. Time tracking ensures that both clients and workers receive fair and accurate records of all time worked.
How does time tracking improve client satisfaction?
Clients want to know they’re getting what they pay for. With time tracking, agencies can provide detailed, transparent reports on hours worked, project milestones, and time spent on specific tasks. This builds trust and accountability, allows clients to monitor progress, and eliminates ambiguity in billing. A client who receives consistent, reliable updates is far more likely to maintain a long-term partnership.
Can time tracking tools integrate with payroll and invoicing systems?
Yes. Most modern time tracking software is designed to integrate seamlessly with payroll systems like Gusto, ADP, or QuickBooks, as well as invoicing platforms such as FreshBooks or Xero. These integrations reduce administrative overhead, prevent manual entry errors, and allow agencies to process payments and generate invoices with minimal effort. This streamlines operations and ensures faster turnaround times for both clients and contractors.
Is time tracking suitable for remote or hybrid teams?
Absolutely. In fact, time tracking becomes even more valuable in remote or hybrid work environments. It allows agencies to maintain visibility over dispersed teams, track productivity regardless of location, and ensure that work is progressing on schedule. Many tools also offer mobile apps or browser extensions, so workers can easily track time whether they’re working from home, on the road, or in the field.