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What Is Remote Work Monitoring?

Remote work monitoring is becoming an increasingly essential aspect of modern project management. With more and more companies embracing remote work after the COVID-19 pandemic, it’s important to have employee monitoring tools that can help track the productivity metrics of the remote workforce.


By using a time tracking tool, employers can gain valuable insights into how their remote employees are spending their time, which tasks are taking longer than expected, and which employees may need additional support to stay on track. Ultimately, employee tracking can help companies maximize worker productivity and ensure that task management is done efficiently and effectively.

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1000+ clients worldwide increase workforce productivity with Monitask

Employee Time Tracking
Employee Time Tracking

Eliminate the need for manual timesheets with automatically calculated hours. Automated time tracking is as easy as a click to start a shift and another click to end it.

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View Employee Screenshots
View Employee Screenshots

Proof-of-work screenshots are a great way to review daily operations and identify unproductive employees. Screenshots can be turned off or blurred for sensitive content.

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Project And Task Tracking
Project And Task Tracking

Monitask is a great project and task manager for teams. Determine how much time has been spent on each project to improve deadline expectations and measure scope.

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Summary And Custom Reports
Summary And Custom Reports

Create detailed reports about the company's productivity, time spent on the arranged tasks, and apps and websites used at work.

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Track Apps and Websites
Track Apps and Websites

Monitask monitoring allows you to check the programs your employee or freelancer uses when they track time. You can view a report to let you know each time a program is used and for how long.

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Cross
platforms
Cross
platforms

The Monitask application is available for different platforms - Windows, MacOS, Linux.

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How Can a Business Start Monitoring Remote Employees?

Step 1

Create a Monitask account

Sign up for a free 10-day trial

Step 2

Invite employees and remote workers

Click "Invite your team" from the dashboard and add your team members’ email addresses. You can add an unlimited number of employees to your account.

Step 3

Ask employees to start tracking time using Monitask

Your team members will need to download the time-tracking app and start using it to track the time spent on work items. Company owners, administrators, and managers do not need to install Monitask, as data is accessible via the web-based real-time dashboard.

Step 4

Review screenshots and activity

Use daily timelines to review screenshots and activity levels of employees.

Step 5

Review internet and application history

Use the application and website report to understand which websites your team is using the most.

Step 6

Review online members

View who is online and working using the live dashboard. Quickly glance over their work activities and productivity throughout the week.

Best Practices to Implement Remote Work Monitoring without Disengaging Employees

Companies with remote employees work hard to establish a culture of trust and engagement. Yet, implementing employee monitoring can be challenging as it can potentially harm the remote work environment if not done correctly. Some practices can be followed to ensure that remote employee monitoring is done effectively without negatively impacting morale or employee engagement.

Ethical Transparency in the Monitoring Process

There should be an open dialogue between the employer and remote employees about how exactly productivity tracking will work. This means being clear about what data is being collected, who will access it, and how long it will be stored. Employers must obtain informed consent from remote employees before implementing any monitoring measures. 
The remote workforce should have a clear understanding of what they are agreeing to and the impact it may have on their privacy. As well, employers need to strike a balance between monitoring employee productivity and ensuring the privacy and autonomy of their employees.

Encourage Employee Autonomy

Remote work tracking should be used to provide visibility into how employees are working, not to micromanage their every move. Employers need to remember that remote employee monitoring software should be used to respect the autonomy of employees and help them work more efficiently.
Support autonomy by providing the remote workforce with tools, resources, and feedback while respecting their privacy and personal space. Employers can also foster a culture of autonomy by setting clear expectations, goals, and deadlines, and empowering employees to solve problems on their own. This can improve job satisfaction, reduce turnover, and boost team performance.

Keep Guidelines for Monitoring Remote Workers

When monitoring employees, it is important to establish clear guidelines and expectations. This includes establishing specific work hours, outlining communication protocols, and setting productivity goals. It is also important to trust employees and avoid micromanaging. 

Regular check-ins ensures that work is progressing smoothly and addressing any concerns or issues. Additionally, it is important to provide employees with the necessary tools and resources to effectively work from home. By following these guidelines, employers can effectively monitor remote workers while also promoting a positive and productive work environment.

Embrace Feedback and Adaptability

Monitoring remote work should be an ongoing process that takes into account the feedback of employees. Employers need to be open to adapting the remote work monitoring process and make changes when needed. This helps ensure that productivity tracking is both effective and efficient.

It is important to create a system for employees to give feedback on the monitoring process. This can be done by conducting surveys, focus groups, or one-on-one interviews. Allowing employees to offer their opinions can help employers gain valuable insights into task management and make the necessary changes for successful productivity tracking.

Benefits of Monitoring Software

Increased Team Productivity

Employee monitoring software can track employee activity and identify areas for improvement helping employers to increase task management efficiency

Improved Data Security

Monitoring software can protect sensitive data, reducing the risk of data breaches and cyberattacks.

Cost Savings

Employee monitoring software can help identify areas of waste, allowing employers to make informed decisions on project management

Legal Compliance

Time tracking tools can help ensure legal compliance with regulations such as HIPAA, and GDPR, reducing the risk of legal liability and penalties.

Final Thoughts

Remote work tracking is an invaluable tool for project management and gaining insight into how remote workers are meeting their goals and objectives. However, it is important to implement a time tracking tool in an ethical way that respects employee autonomy and privacy.

Done correctly, employee monitoring software can help optimize performance and reduce waste, while also helping employers create a culture of trust and engagement. Employers need to ensure that tracking software operates with transparency and honesty, while also providing the necessary support and resources for employees working to succeed in their roles.

What will Monitask do for you?

Screen Monitoring
Customized screen monitoring to improve productivity, accountability, and data protection.

Employee Scheduling App
Optimizing employee scheduling helps businesses to effectively boost productivity and minimize labor costs.
Time Tracking Software
Maximize project efficiency by accurately tracking employee time spent on tasks and projects. 

Employee In Out Board
Transform your workforce management with a digital employee in-out board.


Software Usage Tracking
Identify unproductive activities, such as time spent scrolling through social media during work hours.
Productivity Tracking Software
Understand how your employees are working and when they are most productive. 
Work Hour Tracker
Optimize business operations and enhance efficiency with a comprehensive hour-tracking system.
Employee Attendance Tracking
Enhance workforce accountability and streamline HR processes with accurate attendance tracking.

Tip #1
Tip #2
Tip #3

Understand settings and monitor responsibly

Monitask comes with a variety of settings, which are customizable for the whole organization or a single employee. Set an appropriate number of screenshots per hour, set who has access to view employee data, and turn on/turn off internet usage for employee.

It is crucial to only track what’s needed. If your employees work on sensitive data, you can always turn off screenshots or blur individual screenshots.

Unlike many other tools, Monitask is not spy software. This means that it can only be installed with the user’s permission. Internet, screenshots, time, and activity tracking is only available when an employee is using the desktop application and it is turned off outside of work hours.

We encourage all of our users not to use spy software and hidden tools. Instead, focus on productivity and responsible monitoring.

Use reports as a helpful guide

A variety of reporting features in Monitask can help with your day-to-day operations. Our favorite reports to use are:

Daily email report – This report sends summary email reports about the previous workday. They can be sent in the morning or at night, so you have peace of mind and know that all employees spent their day productively.

Time entry report – This is a great report if you want to slice and dice the data on tasks and time entries. Pro tip: Export to CSV to analyze even further and import it into your accounting software.

Apps and internet usage – Use this report to review websites visited by your team and view charts of time spent on different applications.

Communicate with your team

Be upfront with your team and explain how you will be utilizing Monitask. Make sure your team understands that Monitask doesn’t record keystrokes or sensitive data and only works when they start tracking time. As soon as time tracking is stopped, Monitask doesn’t transmit any data. Plus, all collected data is securely stored in enterprise-grade encrypted storage.

If you have any particular use cases or questions about implementing Monitask in your organization, you can always contact us so that we can share our best practices.

What other customers have to say about us

Lady R.
Sales & Marketing Manager

"As a Sales and Marketing Manager on FBA Prep 4U. I am using Monitask 5 days a week because I need not extend 40 hours of my weekly working hour. Monitask made it easy for me to monitor time and show my productivity thru their screenshot features. It helps me to gain the trust of my boss who is also checking my timeline. I would highly recommend this software to my colleagues who are looking for reliable employee timesheet monitoring."

V S R
Head - Technology

"It is a must-have tool for companies allowing remote work. 80% of our employees work from remote locations, and tracking their work efficiency was a big challenge for us. we had at a point also decided to create a tool for time tracking, however, once we heard about monitask, and used it for 10 days with the free trail. it was an instant GO for us ad we have been using the same since then."

Joy H.
EdTech Startup entrepreneur

"As an entrepreneur, I often feel guilt that I'm not spending "enough" time working on various projects. Once I started using Monitask, everything became objective and my time has started to become more valuable. Things that get measured get improved. This objective feedback on how I'm spending my time has given me so much encouragement and motivation. I can see progress happen, and I'm able to feel better about the work I do."

Alex
Owner

"Once I started using Monitask, everything became objective and my time has started to become more valuable. This objective feedback on how I'm spending my time has given me so much encouragement and motivation."

Mannylyn C.
Social Media Manager

"The features and functionality of Monitask is superb! I've used a lot of time trackers in the past but this one is what I loved the most. It has a clean and friendly interface so you won't have trouble using it if you're not to computer savvy. Keep it up, Monitask!"

Essence H.
Marketing Director

"I used to use a time tracking software but it didn't take screenshots and remind me of idle time. I like both of the features because it gives some accountability"

Dubravka V.
Senior Manager

"I tried a couple of different time tracking softwares and they all missed some of the features that I liked, Monitask has them all. I really like all the different personalizations you can do, it's cool that you can have different settings for different team members."

Joy
Social Media Manager

As an entrepreneur, I often feel guilt that I'm not spending "enough" time working on various projects. Once I started using Monitask, everything became objective and my time has started to become more valuable.

Shailendra B
Owner

“Ease of use. Clean UI. Amazing support. Mobile friendly Dashboard. Affordable and provides features which are mostly in other softwares for $10+ .”

Mai
Sales & Marketing Manager

“I love the idea that the app is able to track the internet time and apps used by the user. It builds discipline and also shows your integrity for the client."

See all reviews from our clients on Capterra

Frequently Asked Questions

How Do I Monitor a Remote Worker?

Use time tracking software to monitor project management, productivity, and attendance, and keep regular communication. Trust your employee to complete their work and avoid micromanaging, but ensure they are meeting deadlines and goals.

What is Remote Employee Monitoring Software?

It’s a tool used by employers for time tracking of remote employees. It allows employers to monitor employee productivity, track attendance, and record time spent on specific tasks. The employee monitoring software can also capture screenshots, improve project management, and monitor internet usage.

How Do I Know if My Employer is Monitoring My Computer?

Employers are legally allowed to monitor their employees’ computer activity as long as they provide notice. Check your employee handbook or ask HR if they have a monitoring policy in place. Signs of tracking software monitoring can include slow computer performance, restricted access to certain websites, and pop-up warnings.

How Do I Track My Remote Work Hours?

Use a time-tracking tool or app. Input your task or project and starts the timer when you begin working. Stop the timer when you finish. You can review the timesheet to check you have clocked in the correct number of hours.

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