Advanced time tracking software for nonprofits and charities

Run your nonprofit on autopilot with automatic time tracking, budgeting and time analytics toolkit

30% discount for eligible nonprofits

Trusted by thousands of users

Why time tracking is important for nonprofit employees and volunteers

Running a nonprofit business is not an easy task. Continually searching for funding, trying to recruit the best talent, complying with the regulations and laws can be overwhelming.

Time tracking and reporting are neglected by most nonprofit organizations, but, in reality, investing in a robust time tracking solution always results in positive ROI and increased operational efficiency.

Top reasons to use time tracking for nonprofits and volunteer tracking

Organize your paperwork and comply with legal requirements

Even though nonprofits do not have to pay taxes, they still need to submit paperwork. Using IRS 990 reporting can be beneficial for your organization.
Showcasing total hours spent each year helps in supporting your cause and improves transparency with the public.

Receive more grants and funding

Funding is the #1 that charities need to think about daily. According to the 2020 Independent Sector membership organization report, one hour of volunteer time is worth $25.43.
Proper time calculations will ensure that you will have supporting paperwork and data to showcase when applying for grants. Many government organizations now require nonprofits to provide estimated time reports to qualify for awards.

Save on payroll and identify bottlenecks

Review daily timesheets and productivity scores to identify bottlenecks and ways to improve your operations quickly.
Implementing the correct time-tracking solution always results in reduced payroll costs for part-time and full-time employees, and companies can get more things done for each dollar they invest in their recruitment efforts.

Improve staffing and scheduling

Volunteer scheduling for nonprofits takes the guesswork out of the recruitment efforts.
By reviewing scheduling reports, managers can quickly identify efforts and estimated workforce needed to complete the projects on time.

All Monitask features

Time and resource tracking
Employee scheduling system
Employee attendance software
Time tracking and invoicing
Employee hour tracker
Cloud attendance system
Timesheet cloud solution
Daily activity log with screenshots

Benefits for your organization

Monitask is the easiest way to track time for your organization. Automatic cloud-based timesheets and instant reporting make it easy for teams of all sizes to increase productivity

Data insights

Instant reporting capabilities allow stakeholders to slice and dice data the way that fits their organization and complex scenarios. Easily export data to your preferred format for further processing by BI or accounting tools.

Use reports as a helpful guide

A variety of reporting features in Monitask can help with your day-to-day operations. Our favorite reports to use are:

Daily email report – This report sends summary email reports about the previous workday. They can be sent in the morning or at night, so you have peace of mind and know that all employees spent their day productively.

Time entry report – This is a great report if you want to slice and dice the data on tasks and time entries. Pro tip: Export to CSV to analyze even further and import it into your accounting software.

Apps and internet usage – Use this report to review websites visited by your team and view charts of time spent on different applications.

Communicate with your team

Be upfront with your team and explain how you will be utilizing Monitask. Make sure your team understands that Monitask doesn’t record keystrokes or sensitive data and only works when they start tracking time. As soon as time tracking is stopped, Monitask doesn’t transmit any data. Plus, all collected data is securely stored in enterprise-grade encrypted storage.

If you have any particular use cases or questions about implementing Monitask in your organization, you can always contact us so that we can share our best practices.

Compare Monitask to other time tracking alternatives for nonprofits

The market is abundant with time tracking apps for nonprofits. We know that it can be hard to select the right solution

Here's how Monitask stacks up against similar products


What is Monitask?

Easy-to-use time-tracking software designed for remote teams of employees that includes automatic timesheets and screenshots of employees’ workstations as proof of work done. Screenshot monitoring is completely transparent to the employees and they control when the monitoring starts and when it stops.

Who is Monitask for?

Monitask was designed for companies of all sizes that have remote team members working on Windows and Mac computers, such as freelancers, contractors, remote employees, and employees that work from home occasionally. Monitask is also useful for freelancers that would like to show proof of work being done to their clients.

How much is Monitask?

Regular price for each user is $4.99 per month.

Can Monitask be installed on our servers?

Absolutely, we can install Monitask on your organization’s servers so it’s only accessible within your intranet. Please contact us at [email protected] to discuss the details.

Where is my data stored and is it secure?

All of the time-tracking and screenshot data is securely stored and encrypted using 256-bit AES encryption.

Do remote team members see when screenshots are taken?

Yes, after your remote team members install our Windows or Mac desktop application, they will have full control of when the time tracking begins (along with screenshot taking) and when it stops. They can see the last screenshot taken, so they will be fully aware of what’s being uploaded for review.

Can I see which applications my remote team members are using?

Yes, you will be able to see which windows applications your remote team members are using and the percentage of time they are using them.
For an employee:
Navigate to:
In the “Applications” section of the page, you will see all of the applications you’ve been using and the percentage of time using them.
For a manager/employer:
In the main menu, select the employee in the Timeline tab. In the “Applications” section of the page, you will see all of the applications they’ve been using and the percentage of time using them.
You can also watch the list of programs used for your entire team. To do this, in the main menu navigate to Reports – Applications Used . This report allows you to review which applications are used most frequently by the members of your team.

Does Monitask help me to find freelancers?

Currently we do not offer help with finding contractors and freelancers.

Can I pay my freelancers through Monitask?

Currently we do not offer paying your remote team members.

Does Monitask provide timesheets and other reports?

Yes! We provide detailed timesheets for each of the remote team members as well as many other reports including basic accounting reports.

What is activity level and how it is calculated?

Activity level tracking is a feature designed to keep track of user activity based on the keyboard usage and mouse movements. Monitask is not a spying tool, so it doesn’t record the actual keys that were pressed. Instead, monitask collects activity of a user and how active they were working within each 10 minute period.

Can you auto-start screenshot monitoring?

Currently, this feature is not supported. We allow employees a greater control of their privacy by deciding when to turn on or turn off screenshot monitoring.

What if I work with confidential information?

Monitask does not keep track of sensitive information – no passwords or documents are stored on Monitask’s servers. At the same time, passwords or private information themselves do not fall under the radar of Monitask either – the service is careful about private data.

Can the employee app be hidden on clients computer?

Monitask is an employee productivity tool, but it is not a spying tool. You cannot run Monitask without user permission or auto-start screenshot monitoring. User needs to press start button when they work in order to start time tracking.

How can I get more information about Monitask?

Please don’t hesitate to contact us either at [email protected] or by clicking the blue and white online chat button at the bottom right side of the page.

What other customers have to say about us

See all reviews from our clients on Capterra