Computer Monitoring Software for Teams

Monitask solves time tracking problems, provides proof of work, and saves money.

Monitask - time tracking software for teams

What is Monitask?

Monitask is a web-based time tracking and productivity tool available for teams of all sizes.

Monitask lets your company streamline time entries with automatic employee time tracking desktop software available for Windows, Mac, and Linux. The desktop app allows employees to log their hours from anywhere with proof of work, while you can review their work from a live web-based dashboard.

Each subscription includes robust employee-monitoring and productivity features, which helps you manage employees and save money as your company grows. Validate work by reviewing screenshots of your employees’ computers, review their activity levels, the websites they’ve visited, and even the apps they’ve used.

With Monitask, you can reduce the time spent managing your employees and improve your bottom line with a set of in-depth reports and project management features. Now, it is easier than ever to review employee efficiency, find outliers, and automatically generate monthly accounting summaries..

How to Track Employees Computer Activity

Step 1

Create a Monitask account

Step 2

Invite employees and remote workers.

Click "Invite your team" from the dashboard and add your team members’ email addresses. You can add an unlimited number of employees to your account.

Step 3

Ask employees to start tracking time using Monitask.

Your team members will need to download the time-tracking app and start using it to track the time spent on work items. Company owners, administrators, and managers do not need to install Monitask, as data is accessible via the web-based real-time dashboard.

Step 4

Assign projects and tasks.

Project management features allow you to assign projects to team members and review work hours associated with each project and task.

Step 5

Review work hours and proof of work.

Use Live Dashboard to review online employees, their time entries, screenshots, activity levels, and internet usage

Step 6

Continue using Monitask to get in-depth insights.

Monitask analyzes time and data across your company. After you use the software for several weeks, it generates comprehensive reports so that you can analyze and identify bottlenecks, productivity, and processes.

All Monitask Features

Automatic Timesheets

Forget about manual time entries and Excel templates with the accurate, automated time tracking app, available across multiple operating systems.

Internet and App Monitoring

Review websites visited and applications used by your team. Identify unproductive sites and time spent on repetitive tasks.

Project Management

Create and assign projects to responsible employees, review project reports, and track money spent on each project.

Offline Time Entry

No internet connection? No problem. Monitask’s time tracker records time even when an employee is offline. Once an internet connection is available, all recorded time is securely uploaded for your convenience.

Screenshots

Proof-of-work screenshots are a great way to review daily operations and identify unproductive employees. Screenshots can be turned off or blurred for sensitive content.

Activity Levels

Activity levels show how active an employee is during their workday. Activity levels are calculated based on general keyboard and mouse usage.

Idle Time Detection

Automatically identify and remove idle time by enabling this feature. Idle time detection can help you save thousands of dollars a year by reducing your payroll.

Employee App

The Monitask application is for employees of all levels, including contractors and freelancers. This app will enable them to track their work hours for projects assigned to them in Monitask.

Tips and best practices for monitoring computer usage (screenshots, privacy, reports)

It is essential to understand how to monitor computer usage and analyze data without losing productivity. A couple of helpful tips to help you in starting your journey with Monitask:

Tip #1: Understand settings and monitor responsibly

Monitask comes with a variety of settings, which are customizable for the whole organization or a single employee. Set an appropriate number of screenshots per hour, set who has access to view employee data, and turn on/turn off internet and app usage for each employee.

It is crucial to only track what's needed. If your employees work on sensitive data, you can always turn off screenshots or blur individual screenshots.

Unlike many other tools, Monitask is not spy software. This means that it can only be installed with the user's permission. Internet, screenshots, time, and activity-tracking is only available when an employee is using the desktop application and it is turned off outside of work hours.

We encourage all of our users not to use spy software and hidden tools. Instead, focus on productivity and responsible monitoring.

Tip #2: Use reports as a helpful guide

A variety of reporting features in Monitask can help with your day-to-day operations. Our favorite reports to use are:

Daily email report - This report sends summary email reports about the previous workday. They can be sent in the morning or at night, so you have peace of mind and know that all employees spent their day productively.

Time entry report - This is a great report if you want to slice and dice the data on tasks and time entries. Pro tip: Export to CSV to analyze even further and import it into your accounting software.

Apps and internet usage - Use this report to review websites visited by your team and view charts of time spent on different applications.

Tip #3: Communicate with your team

Be upfront with your team and explain how you will be utilizing Monitask. Make sure your team understands that Monitask doesn't record keystrokes or sensitive data and only works when they start tracking time. As soon as time tracking is stopped, Monitask doesn't transmit any data. Plus, all collected data is securely stored in enterprise-grade encrypted storage.

If you have any particular use cases or questions about implementing Monitask in your organization, you can always contact us so that we can share our best practices.