How Property, Real Estate, and Community Association Managers stay on track

Time cards for professionals
Property, Real Estate, and Community Association Managers hourly rate: $28,68

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What is the job of the Property, Real Estate, and Community Association Managers

Plan, direct, or coordinate the selling, buying, leasing, or governance activities of commercial, industrial, or residential real estate properties. Includes managers of homeowner and condominium associations, rented or leased housing units, buildings, or land (including rights-of-way).

Key tasks of the Property, Real Estate, and Community Association Managers

  • Prepare detailed budgets and financial reports for properties.

  • Manage and oversee operations, maintenance, administration, and improvement of commercial, industrial, or residential properties.
  • Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction projects for commercial or residential properties.
  • Direct collection of monthly assessments, rental fees, and deposits and payment of insurance premiums, mortgage, taxes, and incurred operating expenses.
  • Meet with clients to negotiate management and service contracts, determine priorities, and discuss the financial and operational status of properties.
  • Direct and coordinate the activities of staff and contract personnel and evaluate their performance.
  • Prepare and administer contracts for provision of property services, such as cleaning, maintenance, and security services.
  • Market vacant space to prospective tenants through leasing agents, advertising, or other methods.
  • Act as liaisons between on-site managers or tenants and owners.
  • Investigate complaints, disturbances, and violations and resolve problems, following management rules and regulations.
  • Inspect grounds, facilities, and equipment routinely to determine necessity of repairs or maintenance.
  • Maintain records of sales, rental or usage activity, special permits issued, maintenance and operating costs, or property availability.
  • Meet with boards of directors and committees to discuss and resolve legal and environmental issues or disputes between neighbors.
  • Solicit and analyze bids from contractors for repairs, renovations, and maintenance.
  • Maintain contact with insurance carriers, fire and police departments, and other agencies to ensure protection and compliance with codes and regulations.
  • Confer with legal authorities to ensure that renting and advertising practices are not discriminatory and that properties comply with state and federal regulations.
  • Purchase building and maintenance supplies, equipment, or furniture.

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What other tasks a Property, Real Estate, and Community Association Managers may have

  • Review rents to ensure that they are in line with rental markets.

  • Clean common areas, change light bulbs, and make minor property repairs.
  • Determine and certify the eligibility of prospective tenants, following government regulations.
  • Confer regularly with community association members to ensure their needs are being met.
  • Meet with prospective tenants to show properties, explain terms of occupancy, and provide information about local areas.
  • Analyze information on property values, taxes, zoning, population growth, and traffic volume and patterns to determine if properties should be acquired.
  • Negotiate the sale, lease, or development of property and complete or review appropriate documents and forms.
  • Contract with architectural firms to draw up detailed plans for new structures.
  • Negotiate short- and long-term loans to finance construction and ownership of structures.
  • Negotiate with government leaders, businesses, special interest representatives, and utility companies to gain support for new projects and to eliminate potential obstacles.

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Top reasons to use time tracking for Property, Real Estate, and Community Association Managers

Organize your paperwork and comply with legal requirements

Use Monitask for complete control over your employees' working hours and get information about the hours worked in the form of convenient reports.
Demonstrating the total number of hours spent each year helps support your business and increases transparency with your customers.

Receive more grants and investments

Proper time calculations will ensure that you have supporting documents and data to show when you apply for investments or search for new strategic partners.

Save on payroll and identify bottlenecks

Review daily timesheets and productivity scores to identify bottlenecks and ways to improve your operations quickly.
Implementing the correct time-tracking solution always results in reduced payroll costs for part-time and full-time employees, and companies can get more things done for each dollar they invest in their recruitment efforts.

Improve staffing and scheduling

Scheduling takes the guesswork out of the project's management.
By reviewing scheduling reports, managers can quickly identify efforts and estimated the workforce needed to complete the projects on time.

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