How Title Examiners, Abstractors, and Searchers stay on track

Manage your time tracking, client billing, invoices and more, all in one platform.
Title Examiners, Abstractors, and Searchers hourly rate: $23,47

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What is the job of the Title Examiners, Abstractors, and Searchers

Search real estate records, examine titles, or summarize pertinent legal or insurance documents or details for a variety of purposes. May compile lists of mortgages, contracts, and other instruments pertaining to titles by searching public and private records for law firms, real estate agencies, or title insurance companies.

Key tasks of the Title Examiners, Abstractors, and Searchers

  • Examine documentation such as mortgages, liens, judgments, easements, plat books, maps, contracts, and agreements to verify factors such as properties’ legal descriptions, ownership, or restrictions.

  • Examine individual titles to determine if restrictions, such as delinquent taxes, will affect titles and limit property use.
  • Prepare reports describing any title encumbrances encountered during searching activities, and outlining actions needed to clear titles.
  • Copy or summarize recorded documents, such as mortgages, trust deeds, and contracts, that affect property titles.
  • Verify accuracy and completeness of land-related documents accepted for registration, preparing rejection notices when documents are not acceptable.
  • Prepare lists of all legal instruments applying to a specific piece of land and the buildings on it.
  • Read search requests to ascertain types of title evidence required and to obtain descriptions of properties and names of involved parties.
  • Obtain maps or drawings delineating properties from company title plants, county surveyors, or assessors’ offices.
  • Confer with realtors, lending institution personnel, buyers, sellers, contractors, surveyors, and courthouse personnel to exchange title-related information or to resolve problems.
  • Enter into record-keeping systems appropriate data needed to create new title records or update existing ones.
  • Retrieve and examine real estate closing files for accuracy and to ensure that information included is recorded and executed according to regulations.

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What other tasks a Title Examiners, Abstractors, and Searchers may have

  • Prepare real estate closing statements, using knowledge and expertise in real estate procedures.

  • Prepare and issue title commitments and title insurance policies based on information compiled from title searches.
  • Direct activities of workers who search records and examine titles, assigning, scheduling, and evaluating work, and providing technical guidance as necessary.
  • Determine whether land-related documents can be registered under the relevant legislation such as the Land Titles Act.
  • Assess fees related to registration of property-related documents.
  • Summarize pertinent legal or insurance details, or sections of statutes or case law from reference books so that they can be used in examinations, or as proofs or ready reference.

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Top reasons to use time tracking for Title Examiners, Abstractors, and Searchers

Organize your paperwork and comply with legal requirements

Use Monitask for complete control over your employees' working hours and get information about the hours worked in the form of convenient reports.
Demonstrating the total number of hours spent each year helps support your business and increases transparency with your customers.

Receive more grants and investments

Proper time calculations will ensure that you have supporting documents and data to show when you apply for investments or search for new strategic partners.

Save on payroll and identify bottlenecks

Review daily timesheets and productivity scores to identify bottlenecks and ways to improve your operations quickly.
Implementing the correct time-tracking solution always results in reduced payroll costs for part-time and full-time employees, and companies can get more things done for each dollar they invest in their recruitment efforts.

Improve staffing and scheduling

Scheduling takes the guesswork out of the project's management.
By reviewing scheduling reports, managers can quickly identify efforts and estimated the workforce needed to complete the projects on time.

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