How Library Assistants, Clerical stay on track

Track time and projects for clients with Monitask
Library Assistants, Clerical hourly rate: $13,81

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Annual savings

$
Сalculation is performed automatically upon data entry
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What is the job of the Library Assistants, Clerical

Compile records, and sort, shelve, issue, and receive library materials such as books, electronic media, pictures, cards, slides and microfilm. Locate library materials for loan and replace material in shelving area, stacks, or files according to identification number and title. Register patrons to permit them to borrow books, periodicals, and other library materials.

Key tasks of the Library Assistants, Clerical

  • Sort books, publications, and other items according to established procedure and return them to shelves, files, or other designated storage areas.

  • Open and close library during specified hours and secure library equipment, such as computers and audio-visual equipment.
  • Locate library materials for patrons, including books, periodicals, tape cassettes, Braille volumes, and pictures.
  • Enter and update patrons’ records on computers.
  • Answer routine inquiries and refer patrons in need of professional assistance to librarians.
  • Manage reserve materials by placing items on reserve for library patrons, checking items in and out of library, and removing out-of-date items.
  • Lend, reserve, and collect books, periodicals, videotapes, and other materials at circulation desks and process materials for inter-library loans.
  • Instruct patrons on how to use reference sources, card catalogs, and automated information systems.
  • Inspect returned books for condition and due-date status and compute any applicable fines.
  • Maintain records of items received, stored, issued, and returned and file catalog cards according to system used.
  • Perform clerical activities, such as answering phones, sorting mail, filing, typing, word processing, and photocopying and mailing out material.
  • Register new patrons and issue borrower identification cards that permit patrons to borrow books and other materials.
  • Process new materials including books, audio-visual materials, and computer software.
  • Provide assistance to librarians in the maintenance of collections of books, periodicals, magazines, newspapers, and audio-visual and other materials.
  • Review records, such as microfilm and issue cards, to identify titles of overdue materials and delinquent borrowers.
  • Send out notices and accept fine payments for lost or overdue books.
  • Maintain library equipment, such as photocopiers, scanners, and computers, and instruct patrons in proper use of such equipment.
  • Schedule, supervise, and train clerical workers, volunteers, student assistants, and other library employees.
  • Repair books using mending tape, paste, and brushes or prepare books to be sent to a bindery for repair.
  • Take action to deal with disruptive or problem patrons.
  • Prepare, store, and retrieve classification and catalog information, lecture notes, or other information related to stored documents, using computers.
  • Select substitute titles when requested materials are unavailable, following criteria such as age, education, and interests.
  • Prepare library statistics reports.
  • Deliver and retrieve items to and from departments by hand or using push carts.
  • Assist in the preparation of book displays.

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What other tasks a Library Assistants, Clerical may have

  • Classify and catalog items according to content and purpose.

  • Operate small branch libraries, under the direction of off-site librarian supervisors.
  • Plan or participate in library events and programs, such as story time with children.
  • Perform accounting and bookkeeping activities, such as invoicing, maintaining financial records, budgeting, and handling cash.
  • Operate and maintain audio-visual equipment.
  • Place books in mailing containers, affix address labels, and secure containers with straps for mailing to blind library patrons.
  • Design or maintain library web site and online catalogues.
  • Acquire books, pamphlets, periodicals, audio-visual materials, and other library supplies by checking prices, figuring costs, and preparing appropriate order forms and facilitating the ordering process by providing such information to others.

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Top reasons to use time tracking for Library Assistants, Clerical

Organize your paperwork and comply with legal requirements

Use Monitask for complete control over your employees' working hours and get information about the hours worked in the form of convenient reports.
Demonstrating the total number of hours spent each year helps support your business and increases transparency with your customers.

Receive more grants and investments

Proper time calculations will ensure that you have supporting documents and data to show when you apply for investments or search for new strategic partners.

Save on payroll and identify bottlenecks

Review daily timesheets and productivity scores to identify bottlenecks and ways to improve your operations quickly.
Implementing the correct time-tracking solution always results in reduced payroll costs for part-time and full-time employees, and companies can get more things done for each dollar they invest in their recruitment efforts.

Improve staffing and scheduling

Scheduling takes the guesswork out of the project's management.
By reviewing scheduling reports, managers can quickly identify efforts and estimated the workforce needed to complete the projects on time.

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