Workplace monitoring software

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Comprehensive Workplace Monitoring to Enhance Performance

How productive and enthusiastic are your employees? Did you notice any signs of time theft within your organization? Do you often suffer payroll errors and conflicts between the human resource department and your employees? 

If yes, then you need workplace monitoring to check all loopholes within your company. Monitask is one of the best and most popular computer monitoring software programs. The program counts every productive and non-productive hour of your employees. It also checks employees’ engagement periodically to recognize their contribution. 

With these insights, you can identify the areas that need improvement. This not only boosts the productivity of your team but also increases overall ROI.

What is Workplace Monitoring?

As the term suggests, workplace monitoring means monitoring the activities of your employees at work. This mainly includes the following things:

  • Opening email or mail
  • Use of automated software for email checking
  • Monitoring logs of websites browsed
  • CCTV cameras recording
  • Tracking company assets, such as location trackers on computers or phones and on company vehicles.
  • Using handheld or wearable devices to monitor and record the exact location and movements of employees within the workplace

Workplace surveillance is not a new concept and has been around for a long time. However, as technology has advanced, many employee tracking software programs have come into existence. 

Now, employers don’t need to rely on manual and time-consuming timesheets, bag checks, and be watchful of their employees. These software solutions automate everything while providing more reliable and accurate data. As the use of computers and smartphones has become mainstream, workplace monitoring covers this also. 

It involves monitoring emails to and from the employee’s official accounts. You also monitor browser history on personal devices connected to the company’s Wi-Fi network. It also involves checking files saved on their workstations. 

Using the Monitask remote monitoring software program, you can achieve all of this. The tool makes it easy and hassle-free to monitor your workforce and keep them on the right track. 

How having workplace surveillance can increase employee productivity? 

Monitoring your workforce has many significant benefits if done appropriately and lawfully. Using Monitask remote monitoring software, you can ensure that your employees are not slacking off. This makes them as productive as they should be. In addition, employers can identify areas where employees might be wasting valuable time or resources of the company. 

Here is how Monitask workplace monitoring software solution can increase employee productivity:

  • Monitor Employees’ Computer Activity

The simplest way to control the online activities of your team is to use a special software program. Monitask serves as the easiest solution to boost your overall business performance. Using this tool, you can investigate employees’ unlawful and unethical actions. It helps prevent information leakage, detect slackers, and increase productivity. 

Monitask enables you to monitor staff members remotely using internet-connected devices. Simply log into your account in a web browser and monitor all employees’ activity from anywhere and anytime.

  • Monitor the Staff’s Phone Conversation

It is important to track your team’s conversations with clients and partners for different reasons. Suppose you check the latest customer support statistics and notice that one employee has a significantly higher score than everyone else. 

For that employee, you can listen to the employee’s previous phone calls and figure out what they’re doing right. Based on that, you can train other team members to do the same. And if some employees get really bad reviews, you can find out the cause and address it. 

Monitask computer surveillance software helps you with all of this. So, it helps boost the overall productivity of your employees. 

What guidelines must an employer follow?

An employer must notify their staff in advance that everything is being monitored. Give employees needed safeguards so that communications cannot be accessed unless they know it. 

Before implementing Monitask remote monitoring software, employers should think through the reasons for monitoring employees. These reasons should be justifiable to achieve business purposes.

Before any surveillance, employers must create and distribute a policy to let employees know the circumstances of monitoring them. For this purpose, they must warn employees of any unlawful activities and prohibited behavior.

As you see, Monitask workplace monitoring software lets you track your employees as and when you want. When you can monitor your employees’ activities, it helps you boost your organization’s overall performance.

How Can a Business Start Monitoring Remote Employees?

Step 1

Create a Monitask account

Step 2

Invite employees and remote workers

Click "Invite your team" from the dashboard and add your team members’ email addresses. You can add an unlimited number of employees to your account.

Step 3

Ask employees to start tracking time using Monitask

Your team members will need to download the time-tracking app and start using it to track the time spent on work items. Company owners, administrators, and managers do not need to install Monitask, as data is accessible via the web-based real-time dashboard.

Step 4

Review screenshots and activity

Use daily timelines to review screenshots and activity levels of employees.

Step 5

Review internet and application history

Use the application and website report to understand which websites your team is using the most.

Step 6

Review online members

View who is online and working using the live dashboard. Quickly glance over their work activities and productivity throughout the week.

What will Monitask do for you?

Time and resource tracking
Employee scheduling system
Employee attendance software
Time tracking and invoicing
Employee hour tracker
Cloud attendance system
Timesheet cloud solution
Daily activity log with screenshots

Understand settings and monitor responsibly

Monitask comes with a variety of settings, which are customizable for the whole organization or a single employee. Set an appropriate number of screenshots per hour, set who has access to view employee data, and turn on/turn off internet and app usage for each employee.

It is crucial to only track what’s needed. If your employees work on sensitive data, you can always turn off screenshots or blur individual screenshots.

Unlike many other tools, Monitask is not spy software. This means that it can only be installed with the user’s permission. Internet, screenshots, time, and activity tracking is only available when an employee is using the desktop application and it is turned off outside of work hours.

We encourage all of our users not to use spy software and hidden tools. Instead, focus on productivity and responsible monitoring.

Use reports as a helpful guide

A variety of reporting features in Monitask can help with your day-to-day operations. Our favorite reports to use are:

Daily email report – This report sends summary email reports about the previous workday. They can be sent in the morning or at night, so you have peace of mind and know that all employees spent their day productively.

Time entry report – This is a great report if you want to slice and dice the data on tasks and time entries. Pro tip: Export to CSV to analyze even further and import it into your accounting software.

Apps and internet usage – Use this report to review websites visited by your team and view charts of time spent on different applications.

Communicate with your team

Be upfront with your team and explain how you will be utilizing Monitask. Make sure your team understands that Monitask doesn’t record keystrokes or sensitive data and only works when they start tracking time. As soon as time tracking is stopped, Monitask doesn’t transmit any data. Plus, all collected data is securely stored in enterprise-grade encrypted storage.

If you have any particular use cases or questions about implementing Monitask in your organization, you can always contact us so that we can share our best practices.