Home > Blog posts > Smart Workplace Technology

Smart Workplace Technology

Maria Petit

Boost Your Workplace Efficiency: The Best Smart Workplace Technology Trends

The modern workplace is constantly evolving, and with new technology comes new ways to boost workplace efficiency. In this blog post, we will discuss the top smart workplace technology trends that are helping businesses achieve success. From communication tools to productivity apps, these technologies are making it easier for employees to collaborate and get the job done. If you’re looking for ways to improve your workplace efficiency, then make sure to check out these top trends!

The world is buzzing with the concept of transforming everything into “smart.” But, what entitles one to transform a place into a smart concept? The adoption of smart office technology consists of updating your building or office with the latest gadgets to maximize the engagement of your team. Through a combination of interconnected platforms, software, mobile apps, IoT technologies, sensors, and beacons, a smart workspace helps employees with their workload, keeping them connected and engaged.

A smart office:

  • Improves employee experience and optimize resource consumption,
  • Encourages people to work productively, whether they are in the office or working remotely, 
  • Allows work teams to effortlessly transition between places.

We know that transforming your office into a smart workplace can be costly, however according to a survey by VMMare, 87% of CIOs believe that engaging their employees with state-of-art digital tools will result in at least 5% more revenue growth over the next three years. After all, this will be an investment that will keep you on the top of your industry!

The Best Smart Workplace Technology Trends

If you want to have a say in how your company’s future is shaped, you must be technologically savvy. It pays to invest in the correct technology to provide your company with the tools it requires to succeed. At Monitask, we love to help you become the best out there, check these latest trends for a smart workspace!

Internet of Things (IoT)

Internet of Things (IoT) is a network of devices that are connected and can communicate with each other, enabling data exchange and automation. IoT technologies can significantly improve the workplace, making employees more productive and efficient. 

Here are some examples of how IoT can enhance the work environment:

  • Smart Lighting: IoT-enabled lighting systems can adjust the brightness and color of light according to the time of day, occupancy, and user preferences. This can not only improve employee productivity but also reduce energy consumption.
  • Smart HVAC Systems: IoT-enabled HVAC systems can monitor room temperatures, humidity levels, and occupancy to create a comfortable and healthy work environment. This can significantly improve employee well-being and productivity.
  • Smart Security Systems: IoT-enabled security systems can provide real-time surveillance, access control, and remote monitoring of the workplace. This can enhance the safety of employees and assets, leading to increased productivity.
  • Smart Meeting Rooms: IoT-enabled meeting rooms can automate the booking of rooms, adjust the lighting and temperature according to the meeting’s requirements, and enable seamless collaboration and communication among attendees.
  • Wearable Devices: Everyday, we use a lot of wearable devices such as Apple watches, which can track employee movements, provide real-time feedback, and monitor health and safety. This can enhance employee productivity, well-being, and safety.

IoT technologies can revolutionize the workplace, making it more productive, efficient, and safe. By leveraging IoT technologies, companies can create a work environment that fosters innovation, creativity, and collaboration, resulting in increased employee satisfaction and business success.

Machine Learning 

Machine learning has revolutionized the way businesses operate and has the potential to greatly improve workplace productivity! One great example of this technology is in the area of customer service. Machine learning algorithms can be trained to identify patterns in customer behavior and sentiment, enabling them to provide personalized responses and recommendations. This can lead to faster resolution of customer issues, higher customer satisfaction, and ultimately, increased revenue for the business.

Machine Learning in HR

Another example of machine learning in the workplace is in the field of human resources. Machine learning algorithms can analyze employee data to identify patterns in performance, turnover, and job satisfaction. This information can be used to develop strategies for retaining top talent, improving employee engagement, and increasing overall productivity.

Machine Learning for Automation

Machine learning can also be used to automate repetitive tasks, allowing employees to focus on more complex and valuable work. For example, machine learning algorithms can be used to automatically categorize and prioritize emails, reducing the time and effort required for employees to manage their inbox.

Machine Learning in Workplace Safety

In addition, machine learning can improve workplace safety by analyzing data from sensors and other sources to identify potential hazards and predict when accidents are likely to occur. This enables employers to take proactive measures to prevent accidents before they happen, reducing the risk of injury and downtime.

IT Security

Enhanced IT security has become a vital component of modern workplaces, especially those that aim to be smart and connected. Smart work offices rely on technology to enable employees to work efficiently and effectively, including cloud-based storage and collaboration tools, video conferencing, and Internet of Things (IoT) devices. 

However, these technologies also pose potential security risks that can compromise sensitive data and disrupt operations. By implementing robust IT security measures, workplaces can mitigate these risks while reaping the benefits of a connected and engaged workforce.

Multi-factor Authentication (MFA)

One example of enhanced IT security in smart work offices is the use of multi-factor authentication (MFA). MFA involves requiring users to provide two or more forms of identification to access sensitive information or systems, such as a password and a biometric scan. 

This approach significantly reduces the risk of unauthorized access, as it is much more difficult for a hacker to bypass multiple layers of authentication. Additionally, workplaces can use virtual private networks (VPNs) to encrypt data and protect it from interception by cybercriminals.

Security Information and Event Management (SIEM) Systems

Another example of enhanced IT security in smart work offices is the use of security information and event management (SIEM) systems. These systems monitor network activity in real-time, looking for anomalies that could indicate a security breach. 

If a breach is detected, the SIEM system can automatically respond by isolating the affected device or user, blocking access to sensitive information, and notifying IT staff. This proactive approach to security minimizes the risk of data loss or unauthorized access.

Endpoint Protection Software

Finally, smart work offices can benefit from the use of endpoint protection software. This software is installed on individual devices, such as laptops and smartphones, and monitors them for security threats, such as malware or phishing attacks. 

Endpoint protection software can also enforce security policies, such as requiring regular password changes or blocking access to certain websites. By securing each endpoint, workplaces can ensure that their data remains protected, even if one device is compromised.

Portable Power

Portable batteries help employees stay connected and engaged, no matter where they are. Portable batteries come in various shapes and sizes, from small pocket-sized chargers to larger power banks capable of charging multiple devices simultaneously.

  • A great option of power on the go technology is the Anker PowerCore 10000. This compact charger is small enough to fit in your pocket but packs a powerful punch, providing up to three charges for most smartphones. Buy it at Amazon for $41,78 here.
  • Another popular option is the INIU Portable Charger, 22.5W 10000mAh, which boasts enough power to charge a laptop, tablet, and smartphone all at once. Buy it at Amazon for $33,82 here.

All of these portable batteries come equipped with USB-C ports, which allow for fast and efficient charging of devices. This means that employees can work anywhere around the office, without worrying about running out of battery power. It also means that they can take their work on the go, whether it’s to a coffee shop or on a business trip, without having to worry about finding an outlet.

  • Whether it’s through pocket-sized chargers or larger power banks, these portable batteries are helping to create a more connected and engaged workforce, one that is equipped to handle the demands of the modern workplace.

In addition to keeping employees connected and engaged, power on the go technology also promotes flexibility and productivity. With the ability to work anywhere, employees can choose the environment that suits them best, whether it’s a quiet corner of the office or a bustling coffee shop. This flexibility can lead to increased productivity and job satisfaction, as employees are able to work in a way that best suits them.

Digital Collaboration Tools

These devices allow employees to easily connect and engage with each other, regardless of their physical location. 

Video Conferencing Software

In this world of remote and hybrid work, video conferencing software is crucial to enable teams to communicate face-to-face in real-time, no matter where they are in the world. This not only improves communication and collaboration but also saves time and money on travel costs.

Cloud-based Sharing Platforms

Another example of digital collaboration technology is cloud-based file sharing platforms. These platforms enable employees to access and share files from anywhere, at any time, on any device. This not only improves collaboration but also increases productivity by allowing employees to work remotely.

Digital Whiteboards

Digital whiteboards are also a popular collaboration tool. They allow teams to brainstorm and collaborate on ideas together in real-time, even if they are working remotely. This helps to improve creativity and teamwork, as well as saving time on travel and in-person meetings.

These interactive whiteboards can be connected to the internet and allow for collaborative work among employees, even those working remotely. They can also be used for presentations and meetings, eliminating the need for traditional paper-based presentations.

Project Management Tools

Finally, project management tools are essential for keeping teams on track and organized. These tools enable teams to collaborate on tasks, track progress, and assign responsibilities. They also provide a centralized location for all project-related information, making it easy for team members to stay up-to-date and informed.

Monitask is an excellent project management tool that seamlessly integrates into any smart workplace. With its user-friendly interface and robust features, Monitask enables teams to efficiently manage projects and increase productivity. Its time-tracking and reporting capabilities provide insights into employee productivity and help identify areas for improvement.

Best Practices to Transform a Standard Office into a Smart Workplace

Transforming a standard work office into a smart office involves implementing various best practices that can enhance productivity, efficiency, and comfort for employees. Here are some of the best practices to consider:

  • Empower your staff: A smart office should prioritize the comfort and well-being of employees. This can be achieved by providing ergonomic furniture, adjustable lighting, and temperature controls, among other things. By creating a comfortable environment, employees can focus on their work and perform at their best.
  • Choose solutions easily adaptable: Smart technology solutions play a vital role in transforming a standard work office into a smart office. It’s essential to choose solutions that can adapt to the changing needs of the office. This includes tools like smart lighting, which can adjust to changing natural light, or smart thermostats, which can learn employee preferences and adjust accordingly.
  • Support your employees through a smart workplace transition: A smart workplace transition can be overwhelming for some employees. Providing support and training to employees can help them adapt to the new changes. This includes providing tutorials on how to use new technology or arranging workshops to help employees adjust to new work routines.
  • Improve and optimize on the go! A smart office should continuously evaluate its technology and workplace practices to improve and optimize. This can be achieved by utilizing insight-rich data to identify areas that require improvement or adjustment. For example, data on employee usage of meeting rooms can help optimize space utilization and improve productivity.

By following these best practices, an office can transition towards a smart workplace that is more efficient, productive, and comfortable for employees!


The smart office is revolutionizing the way we work and increasing productivity in the workplace. The incorporation of new technologies such as IoT, machine learning and automation has made our workplace more efficient and has improved our overall work experience. With the rise of remote work, a smart office has become more essential than ever before. We can expect to see continued growth and advancements in this field in the coming years.

At Monitask, we are committed to providing the best information to our readers, empowering individuals and companies to make informed decisions about how to improve their workspace and increase productivity. We believe that by staying up-to-date on the latest technologies and trends, we can help businesses of all sizes achieve their goals.  Happy smart transition!

-The Monitask Team

Try Monitask

Track employee productivity and simplify work with them

Start Your 10-Day Trial

Popular Articles

Try Monitask now.
First 10 days free

No credit card required