Home > Blog posts > What To Include on an Employment Application

What To Include on an Employment Application

Thomas Simon

An employment application serves as the first point of contact between a potential employee and an employer. It is a crucial document that provides essential information about a candidate’s qualifications, work experience, and personal details.

In this comprehensive guide, we will delve into the significance of an employment application, the fundamental components it should include, and a detailed breakdown of each section. From personal information and employment history to education and training, we will explore the key details that should be incorporated into an effective employment application. We will discuss the importance of references and address the specific information that should be provided in this section.

Whether you are a job seeker or an employer, understanding the elements of an employment application is vital for effectively presenting or evaluating a candidate’s suitability for a position. Let’s explore the essential aspects of what to include on an employment application to ensure that you are equipped with the knowledge to create or assess this critical document.

What Is An Employment Application?

An employment application is a formal document that job applicants submit to employers to provide comprehensive information about their qualifications and suitability for a specific job position.

Employment applications play a crucial role in the hiring process as they serve as a bridge between the prospective employee and the employer. Through these applications, applicants communicate their skills, experiences, and career goals, enabling employers to assess their fit for the role and the company. Employers rely on the information provided in the application to evaluate potential candidates and make informed hiring decisions.

On the other hand, applicants expect the employment application to accurately represent their professional background and aspirations, serving as their introduction to the employer. The application also conveys the candidates’ understanding of the job requirements and their genuine interest in the position. It essentially sets the stage for further evaluation through interviews and assessments.

Get more out of your business

Get the best employee engagement content every week via mailing list

Start Your 10-Day Trial

Why Is An Employment Application Important?

The employment application holds significant importance as it serves as a vital tool for employers to evaluate the qualifications of job applicants and make informed decisions regarding job offers and interviews.

Employers carefully review the information provided in the employment application to assess the candidate’s relevant skills, experience, and credentials. This primary document aids in shortlisting potential candidates for further evaluation, which can lead to interview selections.

The application assists employers in tailoring the job offer to suit the candidate’s qualifications and align with the organization’s requirements. The comprehensive nature of the employment application enables employers to gain valuable insights into the candidate’s suitability for the role and their potential contributions to the company’s success.

What Are The Basic Components Of An Employment Application?

The basic components of an employment application encompass essential sections such as personal information, employment history, education and training, skills, resume, cover letter, references, certification, and may include a request for writing samples.

Personal information serves as an initial introduction, providing the employer with crucial details about the applicant, such as their full name, contact information, address, and other identifying particulars.

Employment history delineates the candidate’s past work experiences, highlighting positions held, responsibilities undertaken, and the duration of each role.

Meanwhile, education and training elucidate the academic background and any relevant additional education or professional development.

Skills section delineates the specific proficiencies, competencies, and capabilities that the candidate possesses.

The resume encapsulates a comprehensive overview of the candidate’s work history, accomplishments, and skills, and the cover letter acts as a personal statement, offering insight into the candidate’s motivations and suitability for the job.

References provide verification of an applicant’s character and qualifications from previous employers or other individuals familiar with the candidate’s work ethic and performance.

Certification validates any specialized training or professional credentials, while writing samples demonstrate the candidate’s communication and critical thinking abilities.

Personal Information

The personal information section of an employment application serves as a foundational component, requiring applicants to provide details such as their full name, contact information, Social Security Number, and Driver’s License Number.

Applicants may be asked to include their date of birth, current address, and email address in this section. This information is crucial for the hiring process as it helps the employer verify the candidate’s identity, maintain accurate records, and conduct necessary background checks.

The full name ensures that the application is correctly attributed to the individual, while the contact information allows the employer to reach out for further correspondence.

The inclusion of personal identification numbers like the Social Security Number and Driver’s License Number is essential for validating the candidate’s eligibility for employment and ensuring compliance with legal requirements.

Employment History

The employment history section of an employment application necessitates candidates to outline their previous job titles, dates of employment, detailed job duties and responsibilities, and reasons for leaving each position.

Employers value the clarity and accuracy of this section, which provides insights into a candidate’s professional journey and work experience. Including specific accomplishments and relevant skills acquired in each role can significantly enhance the overall impact of the employment history. Employers also seek consistency and coherence in the dates and job transitions to assess the candidate’s reliability and career progression. Properly documenting reasons for leaving helps employers gauge a candidate’s honesty and transparency, influencing their evaluation of suitability for the role.

Education and Training

The education and training section of an employment application entails candidates to disclose their academic degrees, certifications, relevant courses, and skills that align with the job requirements.

Employers often look for candidates with relevant educational backgrounds that are directly connected to the nature of the job. This may include a bachelor’s degree or higher in a specific field, industry-related certifications, and specialized courses. Candidates are expected to highlight skills gained from academic pursuits, such as critical thinking, research abilities, and practical experience in applicable technologies. Providing comprehensive details about educational achievements can greatly enhance a candidate’s chances of standing out among competitors.


The references section of an employment application necessitates candidates to provide details of former employers, supervisors, colleagues, coworkers, personal references, and professional references who can vouch for their qualifications and work ethic.

These references play a crucial role in establishing the candidate’s credibility and showcasing their track record in the workplace. Former employers and supervisors provide insight into the candidate’s performance, reliability, and character during their previous roles. Colleagues and coworkers can offer a perspective on the candidate’s teamwork, communication skills, and professional demeanor. Personal references, such as mentors or community leaders, give a glimpse into the candidate’s personal values and ethical standards. Professional references validate the candidate’s expertise and achievements in a specific field.

Additional Questions

The additional questions section of an employment application may include inquiries related to specific job requirements, availability, employment tests, or other relevant aspects to assess the candidate’s suitability for the position.

These questions serve the purpose of gauging the candidate’s understanding of the job role and their ability to meet its demands.

Availability related questions are designed to ensure that the candidate’s schedule aligns with the job’s needs, while employment tests inquiries aim to assess the candidate’s skills and competencies in the context of the role.

Job-specific questions can delve into the candidate’s previous experience and expertise, matching them against the requirements of the position.

What Should Be Included In The Personal Information Section?

The personal information section of an employment application requires inclusion of vital details such as the applicant’s full name, contact information, Social Security Number, and Driver’s License Number for identification and verification purposes.

These details serve as the cornerstone for establishing the applicant’s identity and background.

The full name provides a clear identification, while the contact information ensures seamless communication channels.

The Social Security Number plays a crucial role in verifying the applicant’s legal eligibility for employment, and the Driver’s License Number serves as a secondary form of identification.

Full Name

The full name section of the personal information category in an employment application mandates applicants to provide their complete legal name to ensure accurate identification and record-keeping.

Providing the full legal name is crucial as it establishes the applicant’s identity in compliance with legal documentation requirements. It also enables employers to verify an individual’s background, qualification, and eligibility for employment. The full name plays a pivotal role in aligning the applicant’s identity across various official records, such as background checks, tax filings, and official documents. This ensures consistency and accuracy in the representation of the individual’s identity, fostering trust and credibility in the hiring process.

Contact Information

The contact information section of the personal information category in an employment application necessitates applicants to provide essential details such as their email address, phone number, and residential address for communication and verification purposes.

Contact information serves as a pivotal link between employers and potential candidates. A reliable email address enables swift communication, ensuring the seamless exchange of interview invitations or job offers. A valid phone number offers the convenience of direct verbal correspondence. The inclusion of a residential address facilitates background checks and mailing of official documents. Complete and accurate contact details reflect a candidate’s professionalism and readiness for potential opportunities, making them an essential aspect of a comprehensive employment application.

Social Security Number

The Social Security Number field in the personal information section of an employment application serves as a crucial identifier for candidates, enabling verification and compliance with regulatory requirements.

As a unique identifier assigned to individuals in the United States, the Social Security Number (SSN) plays a significant role in maintaining accurate records and confirming the identity of job applicants. Employers utilize this information to conduct thorough background checks and ensure that candidates hold the qualifications they claim.

The inclusion of the SSN on employment applications aligns with legal obligations related to tax reporting, wage verification, and benefits eligibility. It not only facilitates adherence to regulatory guidelines but also fosters transparency and accountability in the hiring process.

Driver’s License Number

The inclusion of the Driver’s License Number in the personal information section of an employment application is essential for validating the applicant’s eligibility for positions requiring driving responsibilities.

It serves as a crucial factor in determining the candidate’s suitability for roles involving transportation, delivery services, or operating company vehicles. Verifying the authenticity of the Driver’s License Number is vital to ensure that the applicant meets the necessary qualifications for the specific job requirements, especially when safe and responsible driving is a core component of the role. Employers rely on this information to make informed decisions about hiring individuals who possess the required skills and legal credentials for driving-related positions.

What Details Should Be Included In The Employment History Section?

The employment history section of an employment application necessitates comprehensive details regarding previous job titles, dates of employment, specific job duties and responsibilities, and the reasons for departing from each position.

When outlining job titles, it is essential to include specific roles and levels of responsibility. The dates of employment provide crucial insight into the candidate’s stability and longevity in previous roles. Describing job duties and responsibilities in detail allows potential employers to evaluate the candidate’s skill set and expertise. Disclosing the reasons for leaving each position offers transparency and indicates the individual’s career progression and development.

Previous Job Titles and Dates of Employment

The section for previous job titles and dates of employment in an employment history category necessitates candidates to provide detailed information about their professional experience, including job titles held and the corresponding dates of employment.

Employers and hiring managers rely on this section to gain insights into the candidate’s career progression and the continuity of their professional journey. Accurate job titles and employment dates help in assessing the candidate’s experience and they also play a pivotal role in understanding the depth and breadth of the candidate’s professional background and expertise. This information aids in determining the suitability of the candidate for the applied role and evaluating their industry experience.

Job Duties and Responsibilities

The job duties and responsibilities section in the employment history category necessitates applicants to articulate their specific work responsibilities and tasks undertaken in previous positions to demonstrate their professional skills and experience.

This section serves as a critical aspect of the resume, providing potential employers with a detailed insight into how the candidate applied their expertise in previous roles. It offers a comprehensive overview of key job functions, illustrating the depth and breadth of the individual’s contributions within each position. Clearly outlining the scope of responsibilities undertaken not only highlights the candidate’s capabilities but also aids employers in assessing the alignment between the applicant’s prior experiences and the requirements of the current role. By effectively presenting the job responsibilities in a clear, concise manner, applicants can distinguish themselves as qualified professionals with a proven track record of meeting and exceeding expectations.

Reason for Leaving

The “reason for leaving” section in the employment history category requires candidates to provide insights into the circumstances and motivations behind their career transitions and job changes, contributing to a comprehensive understanding of their professional development.

This information offers valuable context for potential employers to discern patterns in the candidate’s career trajectory. It also indicates the candidate’s level of self-awareness and ability to reflect on their experiences, providing a glimpse into their decision-making process and adaptability. By articulating the reasons for leaving, candidates demonstrate accountability and transparency, which are crucial traits in the professional world. It also enables employers to assess how well an individual manages challenges and learns from previous experiences, ultimately impacting their future performance and contributions in a new role.

What Education and Training Information Should Be Included?

The education and training section of an employment application requires candidates to provide details about their academic degrees, certifications, relevant courses, and skills, aligning with the job requirements and qualifications.

Candidates should include information about their highest level of education, such as bachelor’s, master’s, or doctoral degrees, along with any specialized certifications relevant to the position. They should list any coursework or training programs that are directly related to the job, such as:

  • project management
  • software development
  • financial analysis

It is essential for candidates to highlight skills acquired through formal education and practical experience, such as:

  • communication
  • leadership
  • critical thinking

that are essential for the role they are applying for.

Degrees and Certifications

The degrees and certifications section of the education and training category necessitates candidates to disclose their academic qualifications, degrees earned, and professional certifications obtained to demonstrate their educational background and specialized credentials.

Accurate and detailed information about academic degrees, specialized certifications, and educational qualifications is crucial for employers and recruiters to assess a candidate’s potential fit for a role. Educational qualifications play a pivotal role in shaping a candidate’s professional journey, instilling specific knowledge, skills, and expertise that are directly applicable to the demands of the job. Furthermore, certifications validate an individual’s competence in a particular area, offering a level of proficiency and hands-on experience that can make a significant difference in the recruitment process. When candidates provide comprehensive and transparent details about their degrees and certifications, it not only reflects their integrity but also enhances their credibility as qualified professionals.

Relevant Courses and Skills

The relevant courses and skills section of the education and training category necessitates candidates to highlight courses completed and specific skills acquired that directly align with the job qualifications and contribute to their professional development.

By showcasing the relevant courses and skills, candidates can demonstrate their commitment to continuous learning and their ability to adapt to the evolving demands of the industry. It offers a platform to exhibit proficiency in essential tools and technologies sought after by employers. This section provides a comprehensive overview of the candidate’s capabilities, further enriching their professional profile and distinguishing them from other applicants.

Who Should Be Listed As References?

The selection of references in an employment application should include former employers, supervisors, colleagues, coworkers, personal references, and professional references who can effectively attest to the candidate’s qualifications and work ethic.

When choosing references, it is essential to consider individuals who have a comprehensive understanding of the candidate’s professional abilities, character, and interpersonal skills. Former employers and supervisors are particularly valuable as they can provide insights into the candidate’s performance, reliability, and leadership qualities.

Colleagues and coworkers, who have collaborated closely with the candidate, can offer valuable perspectives on teamwork, communication, and cooperation. Personal references, such as mentors or community leaders, can provide a well-rounded view of the candidate’s character, values, and integrity.

Professional references, including industry experts or professional collaborators, can verify the candidate’s expertise, achievements, and contributions within their field. The ideal references should showcase the candidate’s strengths and capabilities, aligning with the desired qualities sought by potential employers.

Former Employers or Supervisors

Former employers or supervisors are valuable reference choices as they can offer professional recommendations and insights into the candidate’s work ethic and performance in previous roles.

These individuals have worked closely with the candidate, observed their performance, and can provide meaningful feedback about their skills, reliability, and interpersonal abilities. Their assessments carry weight with prospective employers, as they provide an informed and credible assessment of the candidate’s professional conduct and capabilities.

Colleagues or Coworkers

Colleagues or coworkers serve as valuable references, offering insights into the candidate’s professional interactions, teamwork abilities, and collaborative skills within a workplace setting.

References from colleagues provide a unique perspective on how the candidate contributes to team dynamics, problem-solving, and conflict resolution. Their input can attest to the candidate’s adaptability, communication style, and leadership qualities in group settings. Coworkers can provide examples of the candidate’s ability to foster positive working relationships, support others, and contribute to a positive work environment. These testimonials play a crucial role in showcasing the candidate’s capacity to thrive in a collaborative work environment and their overall professional conduct.

Personal or Professional References

Personal or professional references can offer valuable insights into the candidate’s character, qualifications, and work ethic, providing a comprehensive assessment of their professional and personal attributes.

When an employer contacts references, they gain a better understanding of how the candidate performs in a professional setting and interacts with colleagues and supervisors. These references can vouch for the candidate’s skills, reliability, and dedication, giving potential employers a more diverse and accurate view of the candidate’s capabilities.

Personal references can shed light on the candidate’s integrity, values, and behavior outside the workplace, contributing to a more holistic evaluation.

Try Monitask

Track employee productivity and simplify work with them

Start Your 10-Day Trial

Frequently Asked Questions

What should be included in an employment application?

An employment application should include personal information, work experience, education, skills, and references.

Are there any specific guidelines for filling out an employment application?

Yes, it is important to fill out all sections accurately and completely. It is also important to follow any specific guidelines set by the employer, such as using specific document formats or answering certain questions.

Do I have to include my previous work experience on an employment application?

Yes, it is important to include your previous work experience on an employment application. This helps employers understand your skills and qualifications.

What should I do if I have no work experience to include on an employment application?

If you have no work experience, you can include any relevant volunteering, internships, or coursework that showcases your skills and abilities.

Is it necessary to include references on an employment application?

Including references on an employment application is not always necessary, but it is recommended. It allows the employer to contact people who can vouch for your work ethic and skills.

What other documents should I attach with my employment application?

You may need to attach a resume, cover letter, and any relevant certifications or licenses to your employment application. This will give the employer a more comprehensive understanding of your qualifications.


Popular Articles

Try Monitask now.
First 10 days free

No credit card required