Project Time Tracking App for Best Management

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If you’re looking for an efficient way to track your project’s time, then a project time tracking app is the perfect solution. There are several types of project time tracking apps available on the market, each with its own features and capabilities. These apps offer a variety of features that allow you to plan your project’s timeline and track progress in real time. Some common features include task creation, scheduling, budgeting, and reporting. 

Project time tracking software like Monitask is built for teams that need to monitor progress, measure the progress of each team member, and overall performance on projects. They provide a detailed overview of each project’s timeline, from workflow to resources and tasks, so everyone is aware of what needs to be done. With this information, it’s possible to identify areas where improvements can be made to become more efficient and productive.

Time Tracking Spreadsheet

This type of project time tracker uses basic formulas to keep records of time spent on tasks. But, they have become outdated as they don’t offer as much flexibility as project time tracking apps as they only allow you to track one task at a time, making it difficult to measure multiple tasks being completed simultaneously. Additionally, the data can be hard to understand due to limited formatting options, which limits the ability to analyze different areas of the project. 

Using Project Time Tracking App Over Project Time Tracking Spreadsheet

Using a project time tracking app is much simpler than using a traditional spreadsheet. With this app, you can assign tasks directly to team members, set deadlines, and track how long each task takes to complete. The data collected can then be used to measure productivity and efficiency levels in your organization – something that cannot be achieved with just a regular spreadsheet.

A project time tracking app also offers more accurate data than a spreadsheet. As it can track team members’ work hours in real time, there is less room for manual errors and incorrect data entries. This means you can get a clear picture of the actual progress of your projects and make necessary changes quickly.

Project time tracking application offers you:

  • A more user-friendly interface as it is designed with the end user in mind and allows you to quickly add tasks and track the progress of each one. 
  • Detailed insights into team performance, allowing managers to identify areas where productivity can be improved. 
  • Additional features such as notifications, reminders, reports, and analytics which are not available on a spreadsheet-based system. 
  • Enhanced security measures and data protection that you don’t get from the traditional project time tracking template – making sure that all project data is secure and accessible only to the right people. 
  • The comfort of not having to manually update your daily time tracking spreadsheet, and even having to download a project time tracking template.

Choosing the Best Project Time Tracking 

The best project time tracking app should meet all of your needs – from features and reporting to data security. Monitask is an excellent example of such a project management tool as it can help you track progress and identify opportunities for improvement in real-time, ensuring maximum data security, so you know that your valuable project information is kept safe and secure. 

Monitask enables teams, including contractors and freelancers, to adjust their workflows according to their schedules and changing needs while providing other features such as customizable dashboards, task lists, resource management tools, real-time analytics, and more. 

A well-designed project time tracking application can save you valuable time and money in the long run. By having all your data in one place, you’ll know what works best for your team and how efficiently they’re working on their tasks.

How to Track Employee Computer Activity?

Step 1

Create a Monitask account

Sign up for a free 10-day trial

Step 2

Invite employees and remote workers

Click "Invite your team" from the dashboard and add your team members’ email addresses. You can add an unlimited number of employees to your account.

Step 3

Ask employees to start tracking time using Monitask

Your team members will need to download the time-tracking app and start using it to track the time spent on work items. Company owners, administrators, and managers do not need to install Monitask, as data is accessible via the web-based real-time dashboard.

Step 4

Assign projects and tasks

Project management features allow you to assign projects to team members and review work hours associated with each project and task.

Step 5

Review work hours and proof of work

Use Live Dashboard to review online employees, their time entries, screenshots, activity levels, and internet usage.

Step 6

Continue using Monitask to get in-depth insights

Monitask analyzes time and data across your company. After you use the software for several weeks, it generates comprehensive reports so that you can analyze and identify bottlenecks, employee productivity, and processes.

What will monitask do for YOU?

Understand settings and monitor responsibly

Monitask comes with a variety of settings, which are customizable for the whole organization or a single employee. Set an appropriate number of screenshots per hour, set who has access to view employee data, and turn on/turn off internet usage for employee.

It is crucial to only track what’s needed. If your employees work on sensitive data, you can always turn off screenshots or blur individual screenshots.

Unlike many other tools, Monitask is not spy software. This means that it can only be installed with the user’s permission. Internet, screenshots, time, and activity tracking is only available when an employee is using the desktop application and it is turned off outside of work hours.

We encourage all of our users not to use spy software and hidden tools. Instead, focus on productivity and responsible monitoring.

Use reports as a helpful guide

A variety of reporting features in Monitask can help with your day-to-day operations. Our favorite reports to use are:

Daily email report – This report sends summary email reports about the previous workday. They can be sent in the morning or at night, so you have peace of mind and know that all employees spent their day productively.

Time entry report – This is a great report if you want to slice and dice the data on tasks and time entries. Pro tip: Export to CSV to analyze even further and import it into your accounting software.

Apps and internet usage – Use this report to review websites visited by your team and view charts of time spent on different applications.

Communicate with your team

Be upfront with your team and explain how you will be utilizing Monitask. Make sure your team understands that Monitask doesn’t record keystrokes or sensitive data and only works when they start tracking time. As soon as time tracking is stopped, Monitask doesn’t transmit any data. Plus, all collected data is securely stored in enterprise-grade encrypted storage.

If you have any particular use cases or questions about implementing Monitask in your organization, you can always contact us so that we can share our best practices.

What other customers have to say about us

See all reviews from our clients on Capterra


What is Monitask?

Easy to use time-tracking software designed for businesses with remote teams of employees that includes automatic timesheets and screenshots of employees’ workstations as proof of work done. Screenshot monitoring is completely transparent to the employees and they control when the monitoring starts and when it stops.

Who is Monitask for?

Monitask is designed for companies of all sizes that have remote team members, such as freelancers, contractors, remote employees, and employees that work from home occasionally. Monitask is also useful for freelancers who would like to show their clients proof of work being done and the amount of time it took to complete.

How much does Monitask cost?

We have 3 plans. Pro plan is $5.99 a month per user, Business plan is $8.99 a month per user, and Enterprise is $19.99 a month per user. We also offer annual billing which saves companies 20% from the plans’ monthly price.

Where is my data stored and is it secure?

We respect your companies’ privacy and security. All of the time-tracking and screenshot data is securely stored and encrypted using 256-bit AES encryption.

Do remote team members see when screenshots are taken?

We believe in transparency and value our customer’s trust. After your remote team members install our desktop application, they will have full control of when the time tracking begins (along with screenshot taking) and when it stops. They can see the last screenshot taken, so they will be fully aware of what’s being uploaded for managerial  review.

Can I see which applications my team members use?

Yes, you will be able to see which windows applications your remote team members are using and the percentage of time they are using them.


For an employee:

Navigate to:

In the “Applications” section of the page, you will see all of the applications you’ve been using and the percentage of time using them.


For a manager/employer:

In the main menu, select the employee in the Timeline tab. In the “Applications” section of the page, you will see all of the applications they’ve been using and the percentage of time using them.

You can also watch the list of programs used for your entire team. To do this, open the main menu and navigate to Reports – Applications Used . This report allows you to review which applications are used most frequently by the members of your team.

Can Monitask help me find freelancers?

We do not offer help with finding contractors and freelancers at this time.

Can I pay my freelancers through Monitask?

Currently we do not offer a direct payment option for paying your remote team members. However, we do synchronize with various payment apps such as Paypal and create payrolls for the team members based on their payment rate settings.

Does Monitask provide timesheets and other reports?

Monitask allows you to effortlesly generate detailed timesheets for each of the remote team members as well as many other reports including basic accounting reports.

What is an activity level and how is it calculated?

Activity level tracking is a feature designed to keep track of user activity based on the keyboard usage and mouse movements. Monitask is not a spying tool, so it does not record the actual keys that were pressed. Instead, Monitask collects activity of a user and how active they were working within each 10 minute period. If there was no mouse our keyboard usage – the time will not be counted as working. A good activity level to is anything over 50%.

Can you auto-start screenshot monitoring?

In order to protect our users and their privacy Monitask starts monitoring only when employees manually clock in and stops as soon as they clock out.

What if I work with confidential information?

Monitask does not keep track of sensitive information – no passwords or documents are stored on Monitask’s servers. At the same time, passwords or private information themselves do not fall under the radar of Monitask either – the service is careful about private data.

Can the app be hidden on employees’ computers?

Monitask is an employee productivity tool, not a spying tool. You cannot run Monitask or auto-start screenshot monitoring without the users permission. The user needs to press the start button in order to start time tracking.

Monitask is Available for