Time Block Template for Boosted Productivity

Trusted by thousands of users

Time blocking is a powerful time management tool for teams looking to increase productivity, improve communication, and streamline operations. This time management technique allows teams to break up their tasks into manageable chunks and prioritize them. Time blocking can help businesses, freelancers, and employees to stay on track, hit deadlines, and maximize efficiency.

A time block template is a valuable tool for teams looking to implement time blocking. Time blocking templates provide clear and concise guidance on how to effectively use time blocking in the workplace. A time blocking planner template is easy to navigate and provides step-by-step instructions for setting up a time blocking plan for your team. 

Types of Time Block Templates

Time block templates come in a variety of formats and styles, depending on your team’s specific needs and preferences. A time block calendar can be tailored to fit any situation or industry, providing helpful guidance and clarification. 

Common time block templates include:

  • Daily Time Block Schedule Template: It helps teams break down their tasks and prioritize them. This type of template should be updated on a daily basis to ensure everyone is on the same page. 
  • Weekly Time Block Template: It offers a more detailed approach to time blocking, allowing teams to track progress and adjust their workflows accordingly. 
  • Biweekly Time Block Template: It helps teams that have tasks with longer turnaround times, providing them with more time to focus on their projects. 
  • Monthly Time Block Template: It is ideal for longer-term projects that require careful planning and organization. 

Time block templates come in a diverse range of formats to fit everyone’s needs. On the market, you can find time block template googlesheets, excel spreadsheets, time blocking template Word, time blocking template PDF, time blocking printable formats, and for those who are more tech-savvy, even time block apps. 

What Can a Daily Time Block Schedule Template Do For You?

A daily time block schedule template can help you to create a consistent working routine and instill a sense of discipline in your team. Time blocking greatly improves communication and visibility among teams as everyone is aware of who is responsible for which task and when it needs to be completed.

Optimize Work with a Time Block Template

A time blocking calendar makes it easier to estimate the amount of time needed for tasks and optimize your workflow. A time block calendar template can help teams to plan for regular breaks so that employees are better able to stay focused and productive throughout the day. Additionally, with a time blocking worksheet it is easier to identify when an employee may need some extra support or guidance on a particular task. 

Structure Workflow with a Time Block Calendar Template

Time blocking helps teams to structure their workdays in a way that is more efficient and organized. With a time blocking planner template, teams can easily identify actionable tasks and prioritize them accordingly. Time blocking also helps to reduce multitasking by ensuring that only one task is being worked on at any given time. 

As employee management software, Monitask provides a comprehensive guide for teams looking to learn more about implementing time blocking as a powerful time management tool. With Monitask, you can start taking control of your workflow and seeing improved productivity in no time! 

Monitask Free Time Blocking Worksheet

Having a time block schedule template at hand is a great choice to get the most out of time blocking as it can be used to easily set up a time blocking calendar and provides all the necessary information in one place. You can download here a time blocking template googlesheets, in PDF, or a time blocking template Word to start optimizing your workflow today!

How to Track Employee Computer Activity?

Step 1

Create a Monitask account

Sign up for a free 10-day trial

Step 2

Invite employees and remote workers

Click "Invite your team" from the dashboard and add your team members’ email addresses. You can add an unlimited number of employees to your account.

Step 3

Ask employees to start tracking time using Monitask

Your team members will need to download the time-tracking app and start using it to track the time spent on work items. Company owners, administrators, and managers do not need to install Monitask, as data is accessible via the web-based real-time dashboard.

Step 4

Assign projects and tasks

Project management features allow you to assign projects to team members and review work hours associated with each project and task.

Step 5

Review work hours and proof of work

Use Live Dashboard to review online employees, their time entries, screenshots, activity levels, and internet usage.

Step 6

Continue using Monitask to get in-depth insights

Monitask analyzes time and data across your company. After you use the software for several weeks, it generates comprehensive reports so that you can analyze and identify bottlenecks, employee productivity, and processes.

What will monitask do for YOU?

Understand settings and monitor responsibly

Monitask comes with a variety of settings, which are customizable for the whole organization or a single employee. Set an appropriate number of screenshots per hour, set who has access to view employee data, and turn on/turn off internet usage for employee.

It is crucial to only track what’s needed. If your employees work on sensitive data, you can always turn off screenshots or blur individual screenshots.

Unlike many other tools, Monitask is not spy software. This means that it can only be installed with the user’s permission. Internet, screenshots, time, and activity tracking is only available when an employee is using the desktop application and it is turned off outside of work hours.

We encourage all of our users not to use spy software and hidden tools. Instead, focus on productivity and responsible monitoring.

Use reports as a helpful guide

A variety of reporting features in Monitask can help with your day-to-day operations. Our favorite reports to use are:

Daily email report – This report sends summary email reports about the previous workday. They can be sent in the morning or at night, so you have peace of mind and know that all employees spent their day productively.

Time entry report – This is a great report if you want to slice and dice the data on tasks and time entries. Pro tip: Export to CSV to analyze even further and import it into your accounting software.

Apps and internet usage – Use this report to review websites visited by your team and view charts of time spent on different applications.

Communicate with your team

Be upfront with your team and explain how you will be utilizing Monitask. Make sure your team understands that Monitask doesn’t record keystrokes or sensitive data and only works when they start tracking time. As soon as time tracking is stopped, Monitask doesn’t transmit any data. Plus, all collected data is securely stored in enterprise-grade encrypted storage.

If you have any particular use cases or questions about implementing Monitask in your organization, you can always contact us so that we can share our best practices.

What other customers have to say about us

See all reviews from our clients on Capterra


What is Monitask?

Easy to use time-tracking software designed for businesses with remote teams of employees that includes automatic timesheets and screenshots of employees’ workstations as proof of work done. Screenshot monitoring is completely transparent to the employees and they control when the monitoring starts and when it stops.

Who is Monitask for?

Monitask is designed for companies of all sizes that have remote team members, such as freelancers, contractors, remote employees, and employees that work from home occasionally. Monitask is also useful for freelancers who would like to show their clients proof of work being done and the amount of time it took to complete.

How does Monitask cost?

We have 3 plans. Pro plan is $5.99 a month per user, Business plan is $8.99 a month per user, and Enterprise is $19.99 a month per user. We also offer annual billing which saves companies 20% from the plans’ monthly price.

Where is my data stored and is it secure?

We respect your companies’ privacy and security. All of the time-tracking and screenshot data is securely stored and encrypted using 256-bit AES encryption.

Do remote team members see when screenshots are taken?

We believe in transparency and value our customer’s trust. After your remote team members install our desktop application, they will have full control of when the time tracking begins (along with screenshot taking) and when it stops. They can see the last screenshot taken, so they will be fully aware of what’s being uploaded for managerial  review.

Can I see which applications my team members use?

Yes, you will be able to see which windows applications your remote team members are using and the percentage of time they are using them.


For an employee:

Navigate to: https://app.monitask.com/Report

In the “Applications” section of the page, you will see all of the applications you’ve been using and the percentage of time using them.


For a manager/employer:

In the main menu, select the employee in the Timeline tab. In the “Applications” section of the page, you will see all of the applications they’ve been using and the percentage of time using them.

You can also watch the list of programs used for your entire team. To do this, open the main menu and navigate to Reports – Applications Used https://app.monitask.com/Reports/Applications . This report allows you to review which applications are used most frequently by the members of your team.

Can Monitask help me find freelancers?

We do not offer help with finding contractors and freelancers at this time.

Can I pay my freelancers through Monitask?

Currently we do not offer a direct payment option for paying your remote team members. However, we do synchronize with various payment apps such as Paypal and create payrolls for the team members based on their payment rate settings.

Does Monitask provide timesheets and other reports?

Monitask allows you to effortlesly generate detailed timesheets for each of the remote team members as well as many other reports including basic accounting reports.

What is an activity level and how is it calculated?

Activity level tracking is a feature designed to keep track of user activity based on the keyboard usage and mouse movements. Monitask is not a spying tool, so it does not record the actual keys that were pressed. Instead, Monitask collects activity of a user and how active they were working within each 10 minute period. If there was no mouse our keyboard usage – the time will not be counted as working. A good activity level to is anything over 50%.

Can you auto-start screenshot monitoring?

In order to protect our users and their privacy Monitask starts monitoring only when employees manually clock in and stops as soon as they clock out.

What if I work with confidential information?

Monitask does not keep track of sensitive information – no passwords or documents are stored on Monitask’s servers. At the same time, passwords or private information themselves do not fall under the radar of Monitask either – the service is careful about private data.

Can the app be hidden on employees’ computers?

Monitask is an employee productivity tool, not a spying tool. You cannot run Monitask or auto-start screenshot monitoring without the users permission. The user needs to press the start button in order to start time tracking.

Monitask is Available for