Time Recording Tool for Efficiency

Trusted by thousands of users

Recording time has helped businesses around the world save time and money in their operations. Time recording tools are a great way to track the time taken to complete tasks, as well as gauge how efficient employees are in their work. A time recording tool can help businesses save time by automating processes such as invoicing and generating reports on employee activity. It also allows businesses to better manage resources by tracking how long employees are working and ensuring that tasks are completed efficiently.

With the rise of technology, there is now a wide range of time recording tools available for businesses to choose from, even free time tracking tools. These range from dedicated software suites with tracking capabilities to simpler mobile apps which can help in recording time spent on various activities. Depending on the needs of your business, you can select the best time tracking tools for your organization.

Which Are The Best Time Recording Tools?

The best time recording tool is the one that is user-friendly and easy to use, as well as integrates well with existing business systems. Time recording tools should be able to provide accurate data on employee performance and provide comprehensive reports in a timely manner. Look for software that has features such as employee time tracking, task management, and project planning. 

Suited for Your Industry

The time tracking tool of your choosing must be fitted to your industry needs. Time recording tools for construction companies may be different from the ones used by software development teams. Time recording tools must also be tailored to the workflow and processes of your organization. 

If you are in the design or IT industry, it’s a must to look for one that has a freelancer time tracking tool, or a software development time tracking tool, respectively, as it will allow you to easily manage and track the time taken for each project. 

Ease of Use and Training

The time tracking tool should be easy to use, as this will help in ensuring that employees are using the software effectively. Time tracking tools must also come with dedicated support and training material to ensure smooth adoption within the organization. 

Time recording tools such as Monitask are designed to be user-friendly and come with detailed documentation and tutorials, making it easier for employees to learn how to use the software.

Stored and Secured Data

The best time recording tools should have the ability to filter and store data for easy access when needed. Time tracking tools should also provide peace of mind when it comes to data security and privacy. Look for software that has the highest level of encryption to ensure that the data stored is safe and secure. 


When selecting the best time recording tools, also consider how much it will cost your business. In the market, you can find free time tracking tools or ones with more features that come with a price tag. Time recording tools can be quite expensive so make sure you select software that provides the most value for your money. 

Monitask Time Recording Tool

Monitask is a great time tracking option for businesses of any size. It has all the features you need to track tasks and projects accurately, including employee time tracking, task management, project planning, and invoicing. You can also safely store your data with filtered reports for easy access when needed.

Monitask is a reliable, all-in-one, user-friendly employee management tool that has been designed with businesses in mind. It is one of the few time recording tools that provide a complete solution for businesses to track and manage tasks and projects effectively. By investing in the right time recording tool, your business will be able to run more efficiently while optimizing resources.

How to Track Employee Computer Activity?

Step 1

Create a Monitask account

Sign up for a free 10-day trial

Step 2

Invite employees and remote workers

Click "Invite your team" from the dashboard and add your team members’ email addresses. You can add an unlimited number of employees to your account.

Step 3

Ask employees to start tracking time using Monitask

Your team members will need to download the time-tracking app and start using it to track the time spent on work items. Company owners, administrators, and managers do not need to install Monitask, as data is accessible via the web-based real-time dashboard.

Step 4

Assign projects and tasks

Project management features allow you to assign projects to team members and review work hours associated with each project and task.

Step 5

Review work hours and proof of work

Use Live Dashboard to review online employees, their time entries, screenshots, activity levels, and internet usage.

Step 6

Continue using Monitask to get in-depth insights

Monitask analyzes time and data across your company. After you use the software for several weeks, it generates comprehensive reports so that you can analyze and identify bottlenecks, employee productivity, and processes.

What will monitask do for YOU?

Understand settings and monitor responsibly

Monitask comes with a variety of settings, which are customizable for the whole organization or a single employee. Set an appropriate number of screenshots per hour, set who has access to view employee data, and turn on/turn off internet usage for employee.

It is crucial to only track what’s needed. If your employees work on sensitive data, you can always turn off screenshots or blur individual screenshots.

Unlike many other tools, Monitask is not spy software. This means that it can only be installed with the user’s permission. Internet, screenshots, time, and activity tracking is only available when an employee is using the desktop application and it is turned off outside of work hours.

We encourage all of our users not to use spy software and hidden tools. Instead, focus on productivity and responsible monitoring.

Use reports as a helpful guide

A variety of reporting features in Monitask can help with your day-to-day operations. Our favorite reports to use are:

Daily email report – This report sends summary email reports about the previous workday. They can be sent in the morning or at night, so you have peace of mind and know that all employees spent their day productively.

Time entry report – This is a great report if you want to slice and dice the data on tasks and time entries. Pro tip: Export to CSV to analyze even further and import it into your accounting software.

Apps and internet usage – Use this report to review websites visited by your team and view charts of time spent on different applications.

Communicate with your team

Be upfront with your team and explain how you will be utilizing Monitask. Make sure your team understands that Monitask doesn’t record keystrokes or sensitive data and only works when they start tracking time. As soon as time tracking is stopped, Monitask doesn’t transmit any data. Plus, all collected data is securely stored in enterprise-grade encrypted storage.

If you have any particular use cases or questions about implementing Monitask in your organization, you can always contact us so that we can share our best practices.

What other customers have to say about us

See all reviews from our clients on Capterra


What is Monitask?

Easy to use time-tracking software designed for businesses with remote teams of employees that includes automatic timesheets and screenshots of employees’ workstations as proof of work done. Screenshot monitoring is completely transparent to the employees and they control when the monitoring starts and when it stops.

Who is Monitask for?

Monitask is designed for companies of all sizes that have remote team members, such as freelancers, contractors, remote employees, and employees that work from home occasionally. Monitask is also useful for freelancers who would like to show their clients proof of work being done and the amount of time it took to complete.

How does Monitask cost?

We have 3 plans. Pro plan is $5.99 a month per user, Business plan is $8.99 a month per user, and Enterprise is $19.99 a month per user. We also offer annual billing which saves companies 20% from the plans’ monthly price.

Where is my data stored and is it secure?

We respect your companies’ privacy and security. All of the time-tracking and screenshot data is securely stored and encrypted using 256-bit AES encryption.

Do remote team members see when screenshots are taken?

We believe in transparency and value our customer’s trust. After your remote team members install our desktop application, they will have full control of when the time tracking begins (along with screenshot taking) and when it stops. They can see the last screenshot taken, so they will be fully aware of what’s being uploaded for managerial  review.

Can I see which applications my team members use?

Yes, you will be able to see which windows applications your remote team members are using and the percentage of time they are using them.


For an employee:

Navigate to: https://app.monitask.com/Report

In the “Applications” section of the page, you will see all of the applications you’ve been using and the percentage of time using them.


For a manager/employer:

In the main menu, select the employee in the Timeline tab. In the “Applications” section of the page, you will see all of the applications they’ve been using and the percentage of time using them.

You can also watch the list of programs used for your entire team. To do this, open the main menu and navigate to Reports – Applications Used https://app.monitask.com/Reports/Applications . This report allows you to review which applications are used most frequently by the members of your team.

Can Monitask help me find freelancers?

We do not offer help with finding contractors and freelancers at this time.

Can I pay my freelancers through Monitask?

Currently we do not offer a direct payment option for paying your remote team members. However, we do synchronize with various payment apps such as Paypal and create payrolls for the team members based on their payment rate settings.

Does Monitask provide timesheets and other reports?

Monitask allows you to effortlesly generate detailed timesheets for each of the remote team members as well as many other reports including basic accounting reports.

What is an activity level and how is it calculated?

Activity level tracking is a feature designed to keep track of user activity based on the keyboard usage and mouse movements. Monitask is not a spying tool, so it does not record the actual keys that were pressed. Instead, Monitask collects activity of a user and how active they were working within each 10 minute period. If there was no mouse our keyboard usage – the time will not be counted as working. A good activity level to is anything over 50%.

Can you auto-start screenshot monitoring?

In order to protect our users and their privacy Monitask starts monitoring only when employees manually clock in and stops as soon as they clock out.

What if I work with confidential information?

Monitask does not keep track of sensitive information – no passwords or documents are stored on Monitask’s servers. At the same time, passwords or private information themselves do not fall under the radar of Monitask either – the service is careful about private data.

Can the app be hidden on employees’ computers?

Monitask is an employee productivity tool, not a spying tool. You cannot run Monitask or auto-start screenshot monitoring without the users permission. The user needs to press the start button in order to start time tracking.

Monitask is Available for